T 3.55 Violation of legal requirements regarding the use of archive systems

When archiving electronic documents, different legal requirements must be observed, the non-observance of which may have consequences under civil or criminal law. Amongst other things, these requirements include:

• minimum retention periods resulting from tax, budgetary, or other reasons,
• specifications regarding the maximum retention time derived from privacy policies,
• access rights that must be granted for outsiders such as tax authorities, for example, as well as
• the legal situation regarding digital signatures.

Some sources for legal requirements are described in safeguard S 2.245 Determination of the legal influencing factors for electronic archiving.