S 2.47 Designating a person in charge of the fax system

Initiation responsibility: Supervisor, Head of Internal Services

Implementation responsibility: Internal Services

For each fax machine, a person in charge with the following responsibilities is to be designated:

• distribution of incoming fax messages to recipients,
• coordinating the supply of consumable accessories required by the fax machine,
• adequate disposal of consumed fax accessories,
• deletion of remaining information in the fax machine prior to maintenance and repair work,
• monitoring of maintenance and repair work (see S 2.4 Maintenance / repair regulations)
• regular checks of programmed destination addresses and protocols, particularly following maintenance and repair work,
• serving as contact person for problems occurring during fax usage.

Review questions:

• Is a person in charge designated for each fax machine?
• Is the remaining information in fax machines deleted before they are made accessible to third parties?